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Life in the world of a project manager is hectic. When you’re not constantly juggling multiple balls in the air, you’re placating sponsors with conversations like; “no, you can’t have all the bells and whistle AND have this project delivered yesterday” or trying to stretch a mightily thin budget and timeline across a mightily large amount of scope.
But we love it don’t we!….. don’t we? What could make you love it more? A helping hand would be good, perhaps using some of the much hyped software and apps that are available would speed tasks along but when do you have the time to trial them? There’s plenty of blogs out there to give you more information on: TeamWork Projects, Trello, Workfront, Wrike, Asana, Basecamp, Claizen, Comindware Project, Float, Freedcamp, LiquidPlanner, MavenLink, MeisterTask, Microsoft Project, Office 365 Planner, ProofHub, Taskworld, Volerro, Zoho Projects.
Another secret weapon that more and project managers are relying on are Virtual Assistants. The Virtual Assistant industry is vast but more and more VAs are becoming a PMs second pair of hands. What could be better than having an experienced PM on hand for all those tasks that need completing but you just don’t have time, such as:
- finalising a presentation
- pulling together some process flows that you’ve drafted out on a million post it notes
- producing a budget spreadsheet and tracking the project finances
- updating the risk and issue logs
- producing minutes and actions from meetings
- tracking resource utilisation
- updating the project timeline
- setting up meetings with key stakeholders
Well, there’s many more but you get the picture. A VA can even help you with your home life too. Those 7am starts with 8pm finishes play havoc with your social and family life. A VA could ensure that your essential appointments are made, presents have been purchased for those all important events, review your company brand or assist with expenses and invoicing, in fact, there’s very little they couldn’t do (as long as it’s legal)!
The joy of using a VA is that there are no overheads, they are freelance and you can offset their cost against your tax….. I think that’s what we call a win-win! Take the first step towards gaining some quality time in your life by reaching out to one such VA christina@MaxMyTime.co.uk you won’t regret it!
Max My Time 